Project Coordinator - Global Events

At Nteractive, we bring experiences to life.

We are a global events and communications agency delivering unforgettable experiences for some of the world's leading technology and lifestyle brands. From flagship conferences and product launches to incentive programmes, exhibitions, digital campaigns and internal communications, we create experiences that connect people and inspire action.

As our US team continues to grow, we're looking for an organised, proactive and detail-oriented Project Coordinator to support the delivery of world-class events across a portfolio of global client accounts.

This is an excellent opportunity for someone with early-career event experience who is looking to develop their project management skills within a fast-paced global agency environment.

About the Role

As a Project Coordinator, you'll provide essential project management, administrative and logistical support across multiple events and client programmes.

Working closely with Project Managers, Producers and wider delivery teams, you'll help keep projects organised, on schedule and running smoothly. You'll play a critical role in maintaining project documentation, coordinating event logistics, supporting client communications and ensuring the highest standards of delivery throughout the event lifecycle.

Project Coordination & Administration

• Own and maintain key project documentation including timelines, running orders and status trackers
• Support Project Leads and Producers with day-to-day project administration
• Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items
• Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis
• Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards

Event Logistics

• Coordinate crew logistics across multiple projects and events
• Manage freelancer onboarding and contracting processes
• Arrange and communicate crew travel, accommodation and event logistics
• Compile and distribute detailed crew joining instructions and event information
• Support onsite planning and operational readiness activities

Client & Supplier Support

• Deliver exceptional customer service to clients, suppliers and internal stakeholders
• Build positive working relationships across project teams
• Support venue sourcing, supplier research and proposal development activities
• Assist with supplier RFP processes and client response documentation
• Ensure communications are clear, professional and timely

Continuous Improvement

• Follow and contribute to the Nteractive Project Management Framework
• Proactively identify opportunities to improve processes and efficiencies
• Learn from project feedback and event outcomes to continually strengthen delivery standards
• Support compliance with company policies, information security requirements and operational procedures

• 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences
• Strong administrative and organizational skills within a fast-paced environment
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• A proactive, solutions-focused approach with a strong customer-service mindset
• Ability to work collaboratively across teams and build effective working relationships
• Intermediate to advanced Microsoft Excel and PowerPoint skills
• Strong overall technology proficiency and confidence working with project management systems
• Passion for events and a desire to build a long-term career in event delivery and project management

• Work with globally recognized technology and lifestyle brands
• Be part of a collaborative and supportive global team
• Gain exposure to large-scale conferences, exhibitions and live experiences
• Learn from experienced event professionals and develop your project management career
• Opportunity for international travel and onsite event experience
• Join a growing agency where your development and progression are genuinely supported

Benefits

• PTO – 20 days plus public holidays
• Summer Hours
• Birthday Day Off
• 401k – access to fund for employer contributions
• Health Care – employee cover 100%, dependent cover 25%
• Dental & Vision – 50% cover
• Life Insurance
• Health Advocacy Program
• Wellbeing & Inclusion Initiatives including access to an EAP
• Family Leave & Adoption Assistance
• Rewards & Recognition incentives
• Volunteering Day
• Cell & Wi-Fi allowance
• Generous Talent Referral Scheme
• Time Off in Lieu

Additional Requirements

• Remote-based within the United States
• Ability to travel domestically and internationally throughout the year
• Ability to work across time zones as required
• Suitable home working environment
• Minimum broadband speed: 25MB download / 2MB upload

Compensation

$55,000 – $65,000

Compensation is determined based on factors such as geographic location, skills, education, experience, and its relationship to the compensation of current team members in similar positions.

If you're highly organized, passionate about events, and looking to grow your career within a global agency delivering exceptional experiences, we'd love to hear from you.